5 Tips to Improve Your Career Development: You Owe Yourself a Career Development Action Plan

This is an excerpt of an article that was last updated on August 22, 2016, on the balance.com 
GettyImages-528840865-57ab54cc5f9b58974a0820e9

Image courtesy of the thebalance.com

Career management isn’t just a nice-to, it’s a must do if you expect to gain maximum success and happiness from the hours you invest in work. Face it, you are likely going to work 40 hours a week for your adult life. Why not make it the best 40 hours that you can create?
Career management in which you plan and work to obtain new skills, capabilities, and experiences, is the answer. Share your goals with your boss and you have a partner who can help you broaden your experience.
When most employees think about their careers, they have not thought past their current job or the next promotion that they’d like to receive. They need to broaden their short term thinking. As employees are promoted up the organization chart, fewer jobs become available, yet continuing to grow skills and experience should still be a priority for people obtaining value from their career.
Here are a few ways in which you can collaborate with your boss to manage your career.
  • Job shadow other employees in your company to learn about different jobs.
  • Explore lateral moves to broaden and deepen your experience.
  • Attend classes and training sessions to increase your knowledge.
  • Hold book clubs at work to develop knowledge, and share terminology, concepts, and team building with coworkers.
  • Seek a mentor from a different department that you’d like to explore.
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10 Productive Things to Do on a Slow Day at Work

It’s the slow season at work, and if you waste one more day playing “wastebasket ball”, you’re going to go crazy. But all your work for the day is done, and aside from counting down the minutes until lunch break, you’re out of ideas for things to do. Take control of your extra time and try these 10 ideas for productive things to do to fill your slow days at work.

 

  1. EVALUATE GOALS AND INTENTIONS 

Both professional and personal intentions for the upcoming months or year are crucial for growth and prosperity. Make your intentions visible for you to see every day and share them with freely with others — so take time to evaluate your current goals and intentions, and consider setting some new ones.

  1. IMPROVE A PROCESS

“Noises” always come up when you’re running a process; especially a process is dynamic and changing all the time. To better your work and enhance your productivity, use the slow times to evaluate a particular process you use rather frequently and create more efficient ways to work.

  1. MAKE A TO-DO LIST

It’s hard to be productive when you’re low on mental energy. Try to manage your time wisely and organize your specific activities prior to the start of the day. The best way is to make a TO-DO LIST, which helps you to choose and complete tasks with better focus, and to reflect on your overall role and whether you’re achieving your larger objectives.

  1. TIDY DESK, TIDY MIND

On a normal day, it can be hard to find the time to organize your files properly. On slow days, clean off your desk, label your folders, clean up your inbox and archive your emails, and otherwise straighten out your notes and files. That way, you’ll be more prepared when you get busy again.

  1. GET AHEAD

Your work for the day may be done, but what about tomorrow’s work? Or next week’s work? If there’s anything you can do to get ahead, DO IT. Your workday may be slow today, but you never know when a crisis will hit and interfere with your regular workload.

  1. FIND A NEW PROJECT

It never hurts to ask your supervisors for an extra project if you’ve run out of things to do. They will be impressed by your initiative, plus you won’t be bored anymore. Make sure this is just a side project without a strict deadline though, in case you do get busy.

  1. HELP YOUR COLLEAGUES

Take a walk around the office and check in with your colleagues. If anyone looks overwhelmed, offer to help them out with something. Not only will you be building a rapport with your co-workers, but you’ll be able to call in a favor in the future if you ever need some help yourself.

  1. NETWORK WITH OTHERS

When you’re busy, your calls to clients are likely short and straight to the point. Take advantage of your free time and make a few courtesy calls to your customers, just to chat and check in; or write a thank you card. Building good relationships with your clients will help you to become more well-known in your industry.

  1. READ ARTICLES

Stay informed about your industry by subscribing to newsletters and reading the latest news in your field. Staying knowledgeable will give you an edge over your colleagues. If your industry is slow, read articles about current events instead to keep yourself up-to-date on world news.

  1. EXERCISE DAILY

It’s time to take action when you’re feeling bored. Exercising before work will give you an extra energy boost to carry you through the day. When you’re in the office, you can lift 5 pounds weights, or do some yoga and stretching poses designed to be done anytime and anywhere. Taking a quick break and walking around the block also refreshes and reenergizes.

The End of the Office Dress Code

Below are excerpts from an article first published on May 25, 2016 in the New York Times.
working girl
Melanie Griffith, Harrison Ford and Sigourney Weaver in a publicity still for the film “Working Girl.”CreditHerbert Dorfman/Corbis, via Getty Images via the New York Times
We live in a moment in which the notion of a uniform is increasingly out of fashion, at least when it comes to the implicit codes of professional and public life. If once upon a time Melanie Griffith’s character in “Working Girl” could manipulate viewers’ assumptions about her job and background simply by swapping leather jackets and minidresses for greige suits, today it would be impossible. “We are in a very murky period,” Ms. McClendon, assistant curator of costume at the Museum at the Fashion Institute of Technology in New York, said.
The slippery slope may have started as a gentle incline way back in the 1970’s, and become a bit steeper during the Casual Friday movement of the 1990’s and the success of the Facebook I.P.O. in 2012 with its hoodie-wearing billionaires. But today, we are speeding down it at breakneck pace, partly thanks to the hot-button conversation around gender equality, and fluidity.
“There has been a dramatic change very recently,” said Susan Scafidi, a law professor at Fordham University and founder of the Fashion Law Institute. She noted that last December the New York City Commission on Human Rights announced new guidelines for the municipal human rights law that expressly prohibited “enforcing dress codes, uniforms, and grooming standards that impose different requirements based on sex or gender.”
As a result, no employer may require men to wear ties unless they also require women to wear ties, or ask that heels be worn unless both sexes have to wear them. And though this applies only to “official” dress codes, the trickle-down effect is inevitable.
“Dress is now open to the interpretation of the individual, rather than an institution,” Professor Scafidi said.
This has created an even greater tension in the more ambiguous areas of office dress, especially as the boundaries between home and work become ever blurrier. And that has led to all sorts of complications. One person’s “appropriate” can easily be another’s “disgraceful,” and words like “professional,” when used to describe dress requirements, can seem so vague as to be almost meaningless. Kanye West wearing ripped jeans and a jeweled Balmain jacket at the Met Gala: cool or rude? Julia Roberts at the premiere of “Money Monster” at Cannes this year in bare feet: red carpet pioneer or a step too far?
These issues are only going to get more complicated. “We are moving into an era where personal expression is going to trump the desire to create a corporate identity,” Professor Scafidi said. “It’s a huge power shift.” And it has already begun.
**** Editor’s Note:  This article was written two years ago.  It seems particularly timely given that our current President has been reported to want women who work in the White house to “dress like women.” ****

Inventive Incentive Programs

To motivate and retain employees, and generate high performance, employers need to use incentives. There has long been discussion as to whether noncash rewards is a better motivator than cash rewards or vice versa. Again and again research has shown us that most employees are not motivated solely by the amount on the paycheck. However, many employers are still using cash rewards as a sole motivator or as the prime motivator instead of considering more financially aware options such as noncash rewards.

Maybe you, as an employer have thought about updating your incentive program but just never got around to start that project. Here follows some advice and basic information that could help you get started.

What Should be Rewarded?

Ask yourself what behavior you, as the employer, want to reward through an incentive program. Do you want to reward employees for the effect of their performance on the bottom line, or on how they live company values? This question can be divided into two categories: performance-based rewards and value-based rewards.

Performance-based rewards – for example exceeding sales expectations – can easily be rewarded with hard cash. This means you are rewarding behaviors that translate into an economic benefit for the company. Using performance-based rewards can be good when you want to meet specific goals and generate a lot of business, however, these types of rewards can easily create a competitive atmosphere amongst employees.

Value-based rewards can be more subjective. They acknowledge behavior such as teamwork or traits such as ability to build morale, and they don’t have to be cash-based to work effectively. Value-based rewards are good for creating and establishing a strong company culture and help long-term future goals.

Which Rewards Should be Given?

Realize that every employee is different, and therefore prioritize different things in life. Some will be motivated by a higher salary and some will be motivated by working part time.

It is important that you understand your employees and what motivates them. To do this look at both demographic and psychological factors. For example: an entry-level employee with a lower income level might have more basic needs and might prefer cash, but an experienced and well established employee earning a higher income might prefer something with trophy value that enhances their self-esteem.

To explore these psychological factors, simply ask employees what types of behavior they would like you to recognize, and how. A survey takes out the guesswork, and employees will appreciate the fact that you asked.

Communicating the Rewards

People have a tendency to repeat a behavior when they are rewarded for performing in that particular way. How well they are motivated is a function of how clear the connection is between rewards and performance, and how valued the rewards are.

How well the incentive program is communicated is vital in making the whole project actually function. The rewards for specific performance or behavior should be clear to all employees. For example: if you are using performance-based rewards to motivate sales staff to reach certain call quotas, it should be fully clear to the employees how many calls are expected of them. They should also know what happens if they don’t reach the call quota, or what happens if they reach it with great exception.

The simplest way to communicate the incentive program is through creating a company policy, which shows the specific behavior, what goals to reach and what will be rewarded for reaching them.

The Power of Noncash Rewards

Let’s examine the power of noncash rewards. Maritz, a sales and marketing service company focused on employee motivation, recommends using non-cash rewards because they are clearly separated from pay. Employees treat cash, no matter when it is offered, as pay. This makes the reward less of an incentive tool and more as a form of compensation for hard work already done.

A Hay Group research representing about four million employees worldwide, shows that some of the most common reasons for leaving an organization are connected to nonfinancial issues. These include: lack of career development opportunities; poor work climate; lack of challenging work; direction of the organization and lack of recognition. To work closer with these issues might lead to stronger employee retention.

My own experience with this topic has shown me candidates will leave long term career positions with highly paid benefit packages and great salaries to try out new positions and assignments. When I interview candidates, and the topic of compensation comes up, most of our candidates answer that they are flexible dependent upon the circumstances of the available position. Also, when discussing why they left their old job, many of the candidates talk about the environment and the atmosphere or specific assignments and tasks rather than the compensation and benefits

Conclusion

I hope this article has given you some advice and information to help you get going on the project of updating your company’s incentive program. More information about this subject can be found at these links:

http://www.shrm.org/hrdisciplines/compensation/Articles/Pages/NoncashMotivator.aspx

http://www.rewardsdirect.com/direct/module/pdf/NonCashRewardsAreBestForPeformanceImprovement.pdf

http://www.businessweek.com/managing/content/apr2009/ca20090424_868872.htm

Also, check out DanielPink’s presentation “The Surprising Science of Motivation” at TED(can be found on Youtube or at www.Ted.com).

HenrikLindqvist

Staffing Intern

Success Indicator

The Success IndicatorHere, at the end of the year, Monroe Personnel Service, LLC & Temptime is evaluating what has gone well, what hasn’t gone well, and we want to “kick up the success meter a bit”.  Here’s a visual guide created by MaryEllen Tribby, founder and CEO of WorkingMomsOnly.com She also shares an inspiring story…

“A few months ago I spoke at an event that Steve Wozniak also spoke at. As you can imagine, when it was time for Steve’s session, it was jam-packed. Packed with attendees, vendors and all the other speakers.about her dinner with another successful entrepreneur, Steve Wozniak….

As I sat there and listened to Steve poignantly share the story of Apple and his relationship with Steve Jobs, I was enthralled. He started from their middle school years and went right up until the present, after Steve Jobs’ passing.

It seemed like he did not leave out a single detail. He just talked. There was no power point presentation, there were not even note cards — he just told his story from his heart.

What struck me the most was not Steve Wozniak’s extreme brilliance or his exuberant passion.

No, what struck me the most was his overwhelming sense of gratitude. His gratitude for having the opportunity to make the world a better place. To help us all to be able to communicate with loved ones, to run our businesses better and to have an enhanced life.

That evening I had the opportunity to sit with Steve at dinner. This was one of the smartest individuals I have ever met, and he was literally thanking all of us at the dinner table for allowing him to create some of the best technology in the world.

This experience prompted me to go back and examine a chart I created a year ago about the characteristic traits of successful people vs. those of unsuccessful people.

I have enhanced that chart and added traits that I believe to be some of the most important because nothing in life is satanic.

This chart was inspired and composed after meeting and working with some of the smartest, most successful entrepreneurs in the world, many of who are dear friends.
The following is that chart I compiled of characteristics, traits and behaviors of successful people vs. unsuccessful people.

Drum roll please . . .

The Success Factor Indicator

Successful People
Have a sense of gratitude
Forgive others
Accept responsibility for their failures
Compliment
Read everyday
Keep a journal
Talk about ideas
Want others to succeed
Share information and data
Keep a “to-be” list
Exude joy
Keep a “to-do/project” list
Set goals and develop life plans
Embrace change
Give other people credit for their victories
Operate from a transformational perspective

Unsuccessful People
Have a sense of entitlement
Hold a grudge
Blame others for their failures
Criticize
Watch TV everyday
Say they keep a journal but really don’t
Talk about people
Secretly hope others fail
Horde information and data
Don’t know what they want to be
Exude anger
Fly by their seat of their pants
Never set goals
Think they know it all
Fear change
Take all the credit of their victories
Operate from a transactional perspective

If you are ready kick up the success meter a bit, make a conscious effort to eliminate the traits on the right hand side of the chart above.

Hey, none of us is perfect but as long as we recognize and identify where we need to improve and continually strive to get there — greater success will follow.”

Hire Diverse Personalities

“Diversity” is a crucial word in workforce.  In fact, there are many companies promoting diversity in their policies. Monroe Personnel Service, LLC & Temptime also accepts various people as our employees.  Even in this small office, each person has quite different personality and we often influence each other in good ways for work.  It’s probably easier to hire and manage employees who have the same kind of personality.  Still, the reason that hiring various kinds of people is said important is that there are several benefits of having them in the workplace.  Today, we’ll share the following article to maximize their potential.

The Secret to Successful Hiring and Retention: Embrace Diverse Personalities
by Linda Finkle (Incedo)

No two people are exactly the same. We all have our own traits, attitudes, and capabilities. You may be able to do one thing better than another person, but it doesn’t mean that you are absolutely better—we all have varying strengths and weaknesses. Everyone is unique in his own way. Given this fact, every business must understand this as they go about the process of hiring and retention of their staff.

Working with people of diverse personalities and work habits may be a challenge. A manager must be able to maximize each one’s potential in a way that one person will compliment the other, thus allowing a team to work in harmony. You can never expect everyone in your team to be exactly the same, to work in the same pace, and exhibit identical behavior. Though, you can set your expectations high in terms of work quality, you need to understand that each employee may be better in one area than another and vice versa.

Managers need to look at staff diversity in a positive way and embrace each one’s uniqueness to compliment the entire team. But this does not mean tolerating bad behavior. No. It only means accepting each one’s strengths, weaknesses, and skills and using it to everyone’s advantage. This is a very important consideration in staff hiring and retention rate.

Different Personalities of Employees and How to maximize their Potentials:

  • The helper type. These are staff who are always ready with a helping hand, they enjoy the feeling of being needed and appreciated for their service. Their personality tends to bring out the best in their co-workers. Managers must be generous with kind words of affirmation to keep this type of people in helping others and performing well at work.
  • The creative type. They explore their deepest passions and pour it into their work. They may seem sensitive, but they just want to be understood for what and who they are. They can stimulate other people’s creativity in projects and activities. A manager must learn to maximize their creativity and accept them for their uniqueness.
  • The quiet-observer-type. They are the quiet ones who would just sit in meetings, intensely listening and paying attention to details. They are self-motivating, are often really creative, and even brilliant with their craft. Managers must learn to see through their quiet behavior and appreciate the brilliance that lies beneath. They don’t need to be forced to speak-out in a big group, just allow them to quietly learn and perform at their best. As a consequence of their shy and quiet behavior, these types of employees may also harbor negative emotions, instead of speaking to their co-workers, or yourself, to straighten out a problem. Make sure you talk to them once in a while, and encourage them to speak up about difficulties and problems they may have.
  • The aggressive type. They want to be the best, and thrive on leadership and challenges. They may seem to boss people around, so managers need to look out and keep them guided without killing their enthusiasm to get things done. They can also be confrontational and exhibit a strong personality.

All these traits are gold in the hands of a good manager, but it may be destructive otherwise. During the process of hiring and retention, managers and business owners must learn to understand the personality of their employees and how they can complement each other.

How to Organize Your Office for Maximum Productivity

By Neil Patel, originally posted on Inc.com
Where you work affects how you work. Working in a cluttered, messy, or distracting environment will affect your work, and probably in a negative way. Where you work affects how you work. Working in a cluttered, messy, or distracting environment will affect your work, and probably in a negative way. If you’re like the average knowledge worker, you spend most of your time sitting in front of a computer screen. Even though your work revolves around a computer, your office as a whole should help you to be as productive as possible.
A well-organized office has huge benefits. In the first place, it provides a feeling of control and competence, which leads to higher levels of productivity. Second, the very fact that it’s organized defends against distractions. Your organized office can absorb the incoming work, and position you for success.

Start with a purge

You can’t create a productive workspace without The Purge. Depending on the condition of your office, the purge could take anywhere from a few hours to a whole day. The final goal of the purge is to have an office that is completely free of clutter.

Create a catch-it space

Every office needs a place to catch incoming junk. There are three main types of junk that flow into an office:
1) important documents,
2) stuff you need to keep (jacket, umbrella, travel mug), and
3) trash.
A catch-it space should be set up in the most obvious area of your office. If you have a door, create your catch-it space to the right of the door. If you’re in a cubicle, create a catch it space somewhere near the entrance. A catch-it space should have:
1) a credenza or tray for documents;
2) a shelf, hooks, or a box in which to place important items; and
3) a trashcan.
Your catch-it space helps you keep your office clean with little effort.

Keep your desktop clear of clutter 

The most important physical space in an office is the desktop. Most people find that they are most productive when working at a desktop that is free of clutter. Other people, mostly creative types, thrive in a setting that is disorderly. If you have a penchant for the creative and a secret love for the disorder, then do what suits you. Some entrepreneurs, famously including Tony Hsieh, love a messy desk.
For the less inspired among us, a clean and pristine desktop is the best option. Our work styles are reflected by our work surroundings; a clean workspace creates a productive workflow.

Place two document trays on your desk

A two-tray system is the simplest and most effective for handling incoming paper. The system works like this:
1) new tray, new documents;
2) old tray, documents you’ve opened or looked at, and need to deal with.
All new, unread, or unopened documents go in the new tray. This tray is for the benefit of people who wander into your office to toss stuff on your desk. Point to the tray. The new tray is for things that you still have to deal with. Unopened envelopes, folders, documents–it’s all waiting for you, neatly stacked, when you’re ready for it. The old tray is for things that you’ve opened but still need to deal with–scan, file, forward, etc. It’s like a to-do list, but at least it’s not scattered all over your office. This is a very simple approach, but it works wonders for eliminating paper clutter from a desk, freeing you to be more productive.

Create two zones

Not all work is created equal. You should approach office organization with this two-zone perspective.
Zone 1: Computer work. This is your traditional desktop. You spend most of your time here, knocking stuff out and getting things done.
Zone 2: Non-computer work. This is where you go to do non-computer stuff. It could be the same desk, but simply another area that is cleared of monitors, cords, and chargers. This is where you go when you thumb through documents, use your iPad, sign papers, scan documents, or stamp envelopes–whatever it is that doesn’t require a hands-on-the-keyboard approach to work.
The two-zone approach to an office helps you both organize your work and your approach to getting the types of things done that you deal with on a daily basis.

Place physical objects into drawers or organizing trays

Most offices need a few supplies. Even Andrew Hyde, the extreme minimalist who stripped his possessions down to 15 things, needs a place to put his iPhone, chargers, earphones, camera, sunglasses, and wallet. Whether you have 15 items or 500, you need a place to put it all–a place that is out of sight. A desk drawer is the logical place. Avoid the temptation to keep your cute stapler, fashionable tape dispenser, and adorable paper clip holder on top of your desk. For the most part, these supplies need to be stored in an organized and accessible place like a drawer.
 

Get a bigger trashcan

A bigger trashcan sounds a bit silly, but it’s actually a strategic hack. Here’s why. Most of the paper that comes into an office can be discarded or digitized rather than filed. Filing papers is one of the tasks that takes the most time, and is thus the most procrastinated. Because a large trashcan is more visible, you tend to think of it more often. When unnecessary paper comes into your workspace, you’re more likely to place it in the trashcan than to stack it in a disheveled paper tower of “No Clue What to Do With It.”
A bigger trashcan also prevents trashcan overflow. One of the worst forms of office clutter is a trashcan that reached its capacity three days ago. Get a bigger can, and you’ll be able to absorb more waste. Make sure to recycle!

Conclusion

Be sure to combine your personal productivity system with your office organization method. Some productivity methods recommend a certain approach to organizing your office. Whatever your preferred organizational method or productivity system, don’t wait to create your organized office. The longer you wait, the more time you waste. What methods do you use to create an organized office space?