Tag Archive | Productivity

7 Tips On Creating Workplace Motivation

makethings

 

Workplace motivation is one of those interesting things. We think it should just drop out of the sky like magic but it never really does. We also don’t really think about how to create motivation for ourselves. However, we really can create it with the right tools.  Let’s get on the same page about what motivation is. Motivation is what causes you to take action. Clearly, you’re at work so you do have some motivation because your action is going to work and performing your job. What we are talking about is feeling engaged and inspired about the actions you do take. Let’s look at some of the tools you can use to get fully engaged and motivated in the workplace:

1. Change

There’s nothing like changing things to really get the juices going. You don’t want to change things just for the sake of changing; however, you want to change things that don’t work well. With that, you must have a vision of what the right outcome would be and then you apply your steps to create the action for change.

2. Goals

Many times, the lack of motivation is due to a lack of direction or goals. Sit down and figure out what would really get you up in the morning and make that your goal. Having a goal isn’t enough, though. It has to be a goal that you yearn for or have some emotions about. Once established, put together a plan for how you will achieve your goals. If you really are going to shoot for something worth having, keep in mind SMART for goals = Specific, Measurable, Actionable, Resonate, and Time.

3. Be Accountable

The vast majority of us want to do things but we’re really lazy about doing them. It’s often easier to diet or workout with someone because we have a person that is looking for us to perform. Find someone to hold you accountable to yourself and be willing to trade off the favor.

4. Clean Up Your Own Internal Litter

We all have baggage, but sometimes we have so much of it cluttering up our life that it bogs us down and we fail to see what’s possible.

5. Surround Yourself With The Right People

Yes, your mother was right… it is important to hang out with the right people. In this case, hang out with people who are inspired and motivated as it will be contagious.

6. Research The Issue

Find out from others what motivates them. In the process, you may hear something that would really be great for you. Don’t be afraid to copy what works.

7. Cop An Attitude

Motivation creates more motivation. Look for it and it will be there. We often get hung up about our ability to control things in the workplace. The one thing we can control is our attitude and approach to various workplace challenges. These tools for workplace motivation are simple to do which means there is nothing but you holding you up from trying them.

By Dorothy Tannahill-Moran Work it Daily

 

Career Development

careerdevelpment

 

Career development is the process that forms a person’s work identity. It is a significant part of human development and spans over the individual’s entire lifetime, beginning when the individual first becomes aware of how people make a living.

For example, when a child notices that some people are doctors, others are firefighters, and some are carpenters, it signals the start of this process. It continues as that person begins to explore occupations and ultimately decides what career to pursue him- or herself.

Career development doesn’t end there. After you choose a profession, you must then get the required education and training, apply for and find employment, and ultimately advance in your career. For most people, it will also include changing careers and jobs at least once during their work lives, but probably more often than that.

How Career Development Occurs

It is important to note that, for most individuals, career development occurs without any intervention from other people. There also isn’t a set age for when it will begin—some people will start to think about occupational choices very early in life, while others won’t give this subject much thought until they are relatively close to having to decide how they will earn money.

While many individuals go through this process independently, almost everyone can benefit greatly from getting expert career guidance. Advice from a career counselor or other similarly trained specialist, or taking a class in school that helps with career development, allows you to forge a more satisfying and successful career path.

This type of intervention can begin as early as elementary school, and it should continue throughout adulthood. Many people find themselves in need of professional advice as they encounter problems or must make decisions about their careers—for instance, when they are thinking of looking for a new job or changing occupations.

Factors and Barriers That Influence Career Development

Several factors and the interactions between them influence career development. Others may be barriers to it. Let’s look at several of them:

  • Personal CharacteristicsPersonality typeinterestsaptitudes, and work-related valuesmake all of us who we are. These personal characteristics play a significant role in career development since they influence which occupations we find satisfying, as well as the types of work environments in which we will succeed. That is why, when you are in the process of choosing a career, it is so important to do a self-assessment that will help you learn all about yourself.
  • Financial Resources: Pursuing certain career options can be costly. If you choose an occupation, for example, that requires you to attend college, you may be limited by your ability to pay for it. You could end up altering your plans. Fortunately, there are ways of overcoming barriers such as limited financial resources, namely student loans, financial aid, and scholarships. When you are seeking employment, financial limitations can also hinder you. For example, you may not have the money to purchase interview attire. Several organizationscollect donations of professional clothing and distribute it to job seekers in need.
  • Financial Obligations:You may find yourself working in a job or occupation just for the paycheck. It lets you keep up with your bills but doesn’t satisfy you in any other way. You would like to go after other opportunities but feel inhibited by your financial obligations such as a mortgage, rent, student loans, or even your children’s college tuition. You can try to put away money for a future career change or even change your way of life by downsizing to a smaller home.
  • Physical, Mental, and Emotional Impairments: Some of us are better suited to some careers than we are to others due to our physical and mental abilities, and limitations. For example, you may want to become a doctor but don’t have the intellectual ability to get into medical school. You should, if possible, find a related occupation that makes the best use your strengths while accommodating your limitations.
  • Lack of Support From Family:Going after a hard-to-achieve goal is even more difficult if your loved ones aren’t behind you. You have a greater chance of succeeding if you can convince them to become your cheerleaders but if that is unlikely to happen, you may have to find motivation from other people in your life.
  • Age:Our age, or our perception of it, can hinder us in our career development. During a large part of our lives, we may worry about being too young to pursue a particular path, advance in our careers, or make a career change, and for another lengthy stretch, we fret about being too old to do those things. Instead of focusing on your age, concentrate on your abilities and how motivated you are.
  • Family Obligations: An individual’s career development may stall if he or she takes time off from work to take care of children or elderly parents. He or she has several options including getting outside help to provide childcare or eldercare if the individual desires it.

 

Source: https://www.thebalancecareers.com/what-is-career-development-525496

10 Productive Things to Do on a Slow Day at Work

productivity1

 

It’s the slow season at work, and if you waste one more day playing “wastebasket ball”, you’re going to go crazy. But all your work for the day is done, and aside from counting down the minutes until lunch break, you’re out of ideas for things to do. Take control of your extra time and try these 10 ideas for productive things to do to fill your slow days at work.

 

  1. EVALUATE GOALS AND INTENTIONS 

Both professional and personal intentions for the upcoming months or year are crucial for growth and prosperity. Make your intentions visible for you to see every day and share them with freely with others — so take time to evaluate your current goals and intentions, and consider setting some new ones.

  1. IMPROVE A PROCESS

“Noises” always come up when you’re running a process; especially a process is dynamic and changing all the time. To better your work and enhance your productivity, use the slow times to evaluate a particular process you use rather frequently and create more efficient ways to work.

  1. MAKE A TO-DO LIST

It’s hard to be productive when you’re low on mental energy. Try to manage your time wisely and organize your specific activities prior to the start of the day. The best way is to make a TO-DO LIST, which helps you to choose and complete tasks with better focus, and to reflect on your overall role and whether you’re achieving your larger objectives.

  1. TIDY DESK, TIDY MIND

On a normal day, it can be hard to find the time to organize your files properly. On slow days, clean off your desk, label your folders, clean up your inbox and archive your emails, and otherwise straighten out your notes and files. That way, you’ll be more prepared when you get busy again.

  1. GET AHEAD

Your work for the day may be done, but what about tomorrow’s work? Or next week’s work? If there’s anything you can do to get ahead, DO IT. Your workday may be slow today, but you never know when a crisis will hit and interfere with your regular workload.

  1. FIND A NEW PROJECT

It never hurts to ask your supervisors for an extra project if you’ve run out of things to do. They will be impressed by your initiative, plus you won’t be bored anymore. Make sure this is just a side project without a strict deadline though, in case you do get busy.

  1. HELP YOUR COLLEAGUES

Take a walk around the office and check in with your colleagues. If anyone looks overwhelmed, offer to help them out with something. Not only will you be building a rapport with your co-workers, but you’ll be able to call in a favor in the future if you ever need some help yourself.

  1. NETWORK WITH OTHERS

When you’re busy, your calls to clients are likely short and straight to the point. Take advantage of your free time and make a few courtesy calls to your customers, just to chat and check in; or write a thank you card. Building good relationships with your clients will help you to become more well-known in your industry.

  1. READ ARTICLES

Stay informed about your industry by subscribing to newsletters and reading the latest news in your field. Staying knowledgeable will give you an edge over your colleagues. If your industry is slow, read articles about current events instead to keep yourself up-to-date on world news.

  1. EXERCISE DAILY

It’s time to take action when you’re feeling bored. Exercising before work will give you an extra energy boost to carry you through the day. When you’re in the office, you can lift 5 pounds weights, or do some yoga and stretching poses designed to be done anytime and anywhere. Taking a quick break and walking around the block also refreshes and reenergizes.

“How to Get Things Done” by David Allen

david allen

Kristie Wright recently interviewed David Allen about his best seller “How to Get Things Done”. The topic of the book is the art of stress-free productivity.

David Allen is a productivity consultant who is best known as the creator of the “Time Management” method known as “Getting things Done” (GDP).

 

At some point everybody has felt confused and overwhelmed by too many ideas. Allen discusses how to approach these ideas in such a way as to make them work for you.

Kristie Wright: “How can we get more control and focus on our tasks?”

David Allen: “Your mind is for having ideas, not holding them.”

The main strategy put forward in Allen’s book is getting things on to paper instead of keeping them in your head. Write a list, take your ideas out of your mind and build an action plan. First, have a look at the things that have to wait. Decide about what you are NOT working on today. To increase your productivity you don’t need more time, you need more space. It takes one second to find the right idea but you don’t have unlimited psychic room in your head to focus on everything. If you want to be sustainable and avoid burn-out, empty your mind. If you want to maximize your performance, an empty head is exactly what you want. Clear your head of all the duties you have in your personal and private life. The whole idea is to be able to walk away from everything and to say it is okay where it is right now.

To help empty your mind, take a 20 minute nap after lunch. It will boost your energy better than a cup of coffee. Think about what you need to do today, but try to keep it as simple as possible. Make a mental map of your tasks and ideas. When you have pictured the map of your ideas ask yourself: what actions must I take to further these ideas of projects? Most everybody knows what to do once your thoughts are organized.

The idea of the “Waiting-for List”

The “waiting-for list” is the list of tasks that cannot be done without the action of someone else, meaning you must wait for another person to act before proceeding with the task yourself. It concerns all situations where the resolution is out of your control : you order something on the web and it has not shown up yet, you delegate a whole project to a coworker, or other small things that need to happen before you can proceed. Keeping track of people your expect action from can be stressful because you are not in control. You have to get a system to track these actions. Thanks to your list of “Waiting-for” you will not get surprised once the task you delegated comes back to you.

To get organized is one component but it is not the key. Some people need to be disorganized. Don’t worry about prioritizing your tasks in chronological order; just get it down on a list. You may find list-making tiresome, but if you don’t get it down on paper, it will come back constantly to your mind. Trick yourself, get it out of your head and come back to it when you’re ready.

 

David Allen’s Five Simple Steps to Apply Order to Chaos

01 – CAPTURE Collect what has your attention

Use an in-basket, notepad or voice recorder to capture 100% of everything that has your attention. Little, big, personal and professional, all your to-do’s, projects, things to handle or finish.

02 – CLARIFY Process what it means

If yes, decide the very next action required. If it will take less than two minutes, do it now. If not, delegate it if you can; or put it on your next action list to do when you can. Take everything that you capture and ask: is it actionable? If no then delete it or file it as reference.

03 – ORGANIZE Put it where it belongs

Put action reminders on the right lists. For example: create lists for the appropriate categories, calls to make, errands to run, emails to send etc…

04 – REFLECT Review Frequently

Look over your lists as often as necessary to determine what to do next. Do a weekly review to clean up, update your lists, and clear your mind.

05 – ENGAGE Simply do it

Use your system to take appropriate actions with confidence.

 

This article was written based on the Entreleadership Podcast Episode 66 of the 24th of February 2014.

If you’re interested in using a free program to organize your tasks and ideas on lists. We recommend you to visit the website: www.workflowy.com

Find Your Productivity Hot Spot

We’re always wanting to get more done at Monroe Personnel Service, LLC and Temptime so we read this article about productivity with interest.  We have a couple natural multi-taskers here.  That means we interact with the world and process information on several levels at the same time.  Our minds work like holograms, the same proportions and patterns are being repeated over and over again on the microscopic level as well macroscopic and every level in between.

This means our interactions with the world on one level informs and generates energy for other interactions on other levels.  That’s why multi-taskers find it so useful to do “low-level thinking” activities when the mind is occupied with higher level thinking demands.  It can be tricky though.  As Jason Womack says in the following article, it can be addicting to do those things which don’t need much effort but feel good to do.  When too much of that happens the day feels wasted.  So how to keep a balance?

To find my productivity hot spot I set my intention and then keep a soft focus throughout the day.  I am most productive when I can cushion high priority tasks that need a lot of energy and attention with low priority, “no-brainer” tasks that give me space to decompress and feel productive at the same time.  My aim is to keep myself flowing with activity and interactions that are serving my co-workers, our clients, as well as myself throughout the day.

How do you find your productivity “hot spot”?

Find Your Productivity Hot Spot

by John McDermott

Productivity expert Jason Womack says the secret to getting more done is to create a distraction-free zone. Here’s what it should look like.

Jason Womack dedicated his book, Your Best Just Got Better: Work Smarter, Think Bigger, Make More, to you. That’s because Womack believes that you are almost certainly wasting your time and not accomplishing your full potential. The executive coach and entrepreneur in residence at tech business incubator Ventura Ventures, based in Ventura, California, has a strategy for making anyone be more productive. He spoke with Inc. reporter John McDermott about time management, how exercise can improve your work life, and what Little League can teach you about business.

Long before you became an expert on productivity, you were a baseball umpire. What did umpiring baseball teach you about business?
To be completely transparent, it was T-ball. That job paid for about half a year of college tuition, so it was actually a big deal for me. Here’s what I learned: The most important part of that job was building community on the diamond, and the community I was building was often between parents on opposing teams. When it comes to growing a business, it really comes down to how you interact with people with opposing ideas and getting those people to come together in some way.

So what’s really keeping people from being more productive?
I always thought the problem was time. But what I’ve realized over the past three years is that there are three other resources, the most important being energy and focus. If I don’t have the mental or physical energy, it doesn’t matter how much time I have. The next factor would be focus. When a CEO sits down at his or her desk, what is pulling on his or her focus that’s a distraction? An email can come in that’s a distraction but it feels good to work on that versus an invite that comes in but there might be too much work involved in that for the time being.

So, sometimes people busy themselves with low-level thinking tasks just to make themselves feel productive?
We’re starved for wins. People are looking for something to check off the list. It’s the idea that I can stay busy cleaning things up versus turning everything off and focusing solely on a problem, a situation, or an opportunity. Most of my clients can’t read a document or book for 15 minutes without being distracted.

How do you rewire a person’s behavior then?
That’s the fourth resource: ecosystem. I’m not going to be able to change what I do if I go to the same place where I was doing the incorrect behavior before. For instance, this phone call. There’s a room in my house where I take phone calls that is not at my desk. If I’m sitting at my desk, I can look at the book that I’m reading, my email; I can organize my desk. When I pop into this room, it’s my thinking space. Ask yourself: What can I shift in my environment so that my focus is enhanced so that my energy can be used most appropriately in that limited time that I have?

What is the most common time management mistake business owners make?
Not being conscious about where time went. If I could give one piece of advice to someone at the executive level it would be to minimize the number of times he or she is distracted while working.

How does someone become conscious of his or her distractions?
It goes back to the ecosystem. Recognize which ecosystem is the most distraction-free. Also, a CEO should have some kind of assessment or checklist. That will raise a person’s awareness of what he or she just did.

How does fitness play into productivity?
I believe that if people were a little bit more aware, their focus will increase. Every meal is a conscious experience. Do I need to finish those last four ounces of steak? Do I need to order an appetizer and a dessert? Do I need to drink that extra glass of alcohol? When the alarm goes off, do I need to walk on the treadmill for 30 minutes? Should I get out one subway stop early and walk six blocks? All of these micro decisions add up. CEOs are so used to going big, that if they’re not training for an Ironman, they’re likely to go in the opposite direction and not take care of themselves.

John McDermott is a business and culture reporter whose work has appeared in the Chicago Tribune and Playboy and on AOL.com. He recently moved from Chicago to Brooklyn, New York, to work for Inc.com. @J_M_McDermott